AKITA Drilling Ltd

Privacy PolicyOverview

Privacy

AKITA Drilling LTD. (“AKITA”) is committed to protecting the privacy and accuracy of the personal information that is collected, used and disclosed in the conduct of its business. This Privacy Policy has been prepared to inform you of our practices concerning the collection, use and disclosure of your personal information.

Personal Information

Personal information means information about an identifiable individual, but does not include publicly available information as contained in a business card, telephone directory or government registry.

Governance and Responsibilities

Primary responsibility for implementing the Privacy Program at AKITA is delegated to the Chief Privacy Officer and the administrative application of the Privacy Program is delegated to the Privacy Manager. This Privacy Policy and its related obligations apply to all staff members when they are engaged in company business. Department Managers are to be informed and diligent in respect to privacy issues within their department. Staff members providing services through a third party are required to act in accordance with this Privacy Policy with respect to their use of AKITA assets. Contractors and consultants are required to observe and respect this Privacy Policy and ensure their staff do not contravene this Privacy Policy when providing services for or on behalf of AKITA.

Consent for Collection, Use and Disclosure

AKITA will obtain express, deemed or implied consent from individuals, except where otherwise permitted by law, to collect, use and disclose personal information for reasonable business purposes. The purpose for the collection, use or disclosure of the personal information, except where otherwise permitted by law, will be identified orally or in writing before or when the information is collected. AKITA will use personal information for the purposes described in this Privacy Policy or for any additional purpose for which AKITA has obtained consent or is permitted or required by applicable laws or regulatory requirements. When providing disclosure, staff will endeavor to disclose the least amount of personal information and maintain the highest level of anonymity possible. You may change or withdraw your consent at any time, subject to legal or contractual obligations and reasonable notice, by contacting our Privacy Manager in writing. Where required your consent to collection, use and disclosure as set out in this Policy will be deemed unless you contact AKITA to refuse or withdraw your consent.

Employee Personal Information

Employees include all individuals who seek to be, are or were employed by AKITA. In general, personal information collected, used and disclosed about prospective, present or former employees is for administering, planning and managing an individual’s employment relationship with AKITA and includes but is not limited to:

  1. ensuring the safety and security of staff and corporate assets, including company held information
  2. determining eligibility for initial employment, including the verification of references and qualifications
  3. administering pay and benefits
  4. facilitating professional development and performance
  5. performance review and internal staffing considerations
  6. complying with applicable employment or legal requirements
  7. communicating with staff and
  8. other reasonable purposes as required to manage the employment relationship

AKITA may collect, use and disclose personal information of past, present and prospective employees, without consent, for reasonable purposes that pertain to the employment relationship and as provided by privacy law. Where required AKITA will provide the subject individual reasonable notification of the use and purpose of the information disclosed.

External Personal Information

In general, the personal information collected, used and disclosed about external parties is for the purposes of:

  1. providing information about AKITA and its operations to external parties;
  2. managing and administering contracts with external parties;
  3. managing AKITA’ relationship with and providing for the safety of external parties
  4. meeting any legal or regulatory requirement or obligation
  5. facilitating participation in AKITA events and
  6. other reasonable purposes consistent with AKITA’ business objectives.

AKITA may collect, use or disclose personal information, without consent, for reasonable business purposes and as provided by privacy law. Personal information may also be transferred to another company in the event of a change of control of AKITA or some form of business combination, merger or joint venture.

Information Safeguards

AKITA is committed to safeguarding personal information in order to prevent any loss, misuse, unauthorized access, disclosure or modification. Personal information will be protected by reasonable administrative, technical, and physical security safeguards that are appropriate to the sensitivity level of the information. AKITA will address the need for privacy and security of personal information in job descriptions, contracts, employee interactions and new initiatives. Access, availability, transmission and destruction of personal information shall be in accordance with this Privacy Policy and all other relevant policies of AKITA, from time to time.

Retention, Access and Correction of Information

Personal information will only be retained for the period of time necessary to fulfill the purpose for which it was collected, or as required for statutory or other legal purposes. Upon written request, except where permitted or required by law, individuals will be granted reasonable right of access, review and correction of their personal information.

When making an access request, we may require specific information from you to confirm your identity and right to access to the personal information that we hold. AKITA reserves the right to charge you a fee to access your personal information, but we will advise you of any fee in advance. If you need help in preparing your request, please contact our Privacy Manager.

Privacy Policy Compliance

AKITA encourages all staff personnel to comply with this policy and any instances of noncompliance may be subject to certain disciplinary actions, including termination of employment or severance of business relationship.

Interpretation

Interpretation of this Privacy Policy will be conducted by the Privacy Officer and performed in accordance with the AKITA Privacy Charter. Any inconsistency between this Privacy Policy and applicable Canadian federal and provincial laws and regulations shall be interpreted to give effect to, and comply with, such laws and regulations.

Examples provided in this Privacy Policy are not exhaustive and therefore, the term “including” shall mean, “including without limitation”.

This Privacy Policy does not create or confer upon any individual any additional rights, or impose upon AKITA any additional rights or obligations outside of, or in addition to, any rights or obligations imposed by Canada’s federal and provincial privacy laws and regulations, as applicable.

Privacy Contact

Questions, concerns and access requests may be directed to:

AKITA Drilling LTD.
Attention: Privacy Manager
1000, 333 – 7th Ave SW
Calgary, Alberta T2P 2Z1